Members are requested to send information of their visit abroad, statingthe purpose, to the Secretary-General at least 3 weeks in advance so that theMinistry of External Affairs and the concerned Indian Mission/Post can beinformed of the same. Members are alsorequested to fax their itineraries, as soon as they are finalized, to Shri A.K.Singh, Joint Secretary, In-chargeof Conference & Protocol Section at Fax No. 23093550 or to Conference and Protocol Section of thisSecretariat at Fax No. 23017548.
As per OM No.AA/122/43/2006 dated 11th September, 2006 and 3rdOctober, 2016 issued by the Ministry of External Affairs, the Indian Missions/Posts are not authorized to incurexpenditure on dignitaries/officials on private visits. However, on receipt of a request from theMember, the Ministry of External Affairs and the Embassy/Post concerned will berequested to extend protocol and assistance to the Members on arrival/departure on their private visits abroad to the extent possible and permissible.
The above isalso applicable to Members travelling abroad in their personal capacity for participationin Conferences, Seminars, etc. by virtue of their expertise and domainknowledge with or without foreign hospitality.
Kind cooperation of Members is solicited.